The regular meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Akins, Barnard and McClure. Councilor Friend was absent. Guests present included Rob Nuckols, Mary Foster, Johnny Pottenger, Jon Wilson, Gary Miller and Curt Brimacomb.
The minutes of the previous meeting were presented. Council members were individually polled and all confirmed they had read the minutes. There were no additions or corrections offered and the minutes were accepted.
The financial statement was read detailing $21,589.55 bills paid after the September meeting, bringing the total September disbursements to $55,979.28. Bills in the amount of $50,077.17 were then presented for payment. After review of the bills for payment, motion was made by Barnard, seconded by Akins, to approve the financial report and allow the bills. Voting yea, Akins, Barnard and McClure. No nays, motion carried. A copy of the financial report is attached and hereby made a part of this record.
Rob Nuckols visited with the Council about his property located at 610 S and 612 S. Nuckols plans to combine the two lots and build an RV park. He indicated that both lots are needed to provide room to maneuver the RVs. There is one sewer hookup currently on 610 S., and seven sewer connections, as well as a 2” water hookup approved and paid on 612 S. He requested that he be allowed to spread the eight sewer hookup EUs over the combined parcel. He also indicated that he paid for a 2” water hookup, and now only needed 1 ¼”. After discussion, the Council agreed that the eight sewer EUs could be spread over the two adjacent parcels owned by Nuckols. In regards to the water hookup, the amount he paid previously was an estimate of the costs only, and he would be billed for only the actual costs the City’ incurs in the hookup at the time of the connection. If excess funds have been paid, they will be refunded.
Mary Foster visited with the Council about the transfer of the IOOF Hall to the City and June 13, 2011 City Council meeting attended by several Rebekah members. She indicated that the information reported at the meeting was incorrect, and that the City Council meeting minutes should be corrected. She requested that the minutes, which stated “They reported that the Odd Fellows Club was no longer active, but the Rebekahs had just installed a new furnace, duct work and countertops” be corrected. She reported that the Odd Fellow Club still exists and is not inactive, and that the Odd Fellows, rather than the Rebekahs, had installed the new furnace and that she (Mary Foster) had paid for the counter tops. After discussion, the Mayor and Council agreed that the minutes would be corrected, as requested. It was also reported that the State Grande Lodge, after much discussion, had verbally agreed to the property transfer and written confirmation of their agreement would be forthcoming.
Johnny Pottenger met with the Council about a Dept of Labor internship at the sewer treatment plant. He indicated that he was approved for WIA on 9/22/11 through the Dept of Labor, and on October 4th, Sara Epsland, from the Grangeville office indicated that she is working on internship. After discussion, Mayor Crump agreed to contact Epsland to find out which program, the internship or the on-the-job training had been approved. If Pottenger is approved for the internship, the Council would like to see him begin as soon as possible.
Deputy Jon Wilson gave the following police report for September 2011: Calls: Area 65, City 23; and Citations: Area 11, City 10 – mostly speeding. He also reported that the south speed indicator sign is working again.
Jon Wilson inquired about his September water bill. The meter indicated that he had used 129,540 gallons of water, which he feels is extreme since he uses the ditch for irrigation. The meter had been checked and it appeared the reading was correct, and after discussion, it was agreed that the meter will be re read and compared, trying to check its accuracy. He was asked to pay the water bill and a refund will be issued if necessary.
Curt Brimacomb reported that the City had received two State EMS grants: $57,500 for an Extrication Vehicle, and an Equipment Grant of $3,300 for a Stair Chair and Laptop Computer. He reported, that since the cost of vehicle chassis, combined with the special extrication utility box, is estimated to be near $50,000, formal bidding may be required. Brimacomb sent out the basic vehicle and box specifications for quotes from Utility Truck Company, Sawtooth Vehicles and Hall Ford. Utility Truck and Sawtooth quoted the box only, and Hall Ford, using a Colbalt Box quoted $52,396. He reported that a Ford F-350 XL 4X4 Crew Cab gas vehicle could be obtained through State purchasing agreement for $25,400, and the XLT model for $29.900. He reported that he wanted to meet with equipment owners to talk about various equipment and features included, so that the vehicles could be accurately compared. He hoped to have more information to share at the November meeting.
Charlie Amell gave the following project report:
Sewer - The main sewer line from the City Hall to the treatment plant was cleaned and camera’ed. Line cleaning is recommended every 3-5 years, and it was last done in 2007. Grit was removed as well as three fist-sized rocks and a 10” bolt, but the overall condition of the line is good. A protruding tap on Dalton Street was cut out and some minor cracks on South Street were identified, but found not to be a problem at this time.
City crew assisted with a blockage in the private force main serving the two Whitten residences. A coupling was repaired, and the city tank truck was used as temporary storage until enough of the blockage could be removed to restore service. Charges for that assistance had been billed and paid by the Whittens.
Water Meters – A number of complaints have been received since the last meter reading. Most involved new meters. To reduce errors and complaints, he recommended the following:
(1) Continue cleaning those meters that need it
(2) Meter reading should be done by two people, using the meter books so that questionable readings can be double checked in the field.
(3) Double-check any reading that appears wrong when tallying the books.
The average life expectancy for water meters is about 15-20 years and a number of meters were replaced during the water project in 1999. He indicated that if a meter had a reading that appears to be too high, it could be checked by hooking a new meter to an outside faucet to double check the amount of water running through the residential meter.
Councilor Barnard also reported that a number of residents had asked him about their bills, which were showing high water consumption. The Council agreed that each complaint would be handled individually after thorough review of the account.
In regards to the EECBG projects for the well pump replacement and City Hall lighting, the Clerk reported that the final payment applications for Idaho Power’s energy efficiency grant program had been submitted. It was questionable, however, if the grant which was estimated to be $1500 for the well replacement project, would be paid. After contacting Idaho Power, it was discovered that the required pre-application worksheet detailing the anticipated energy consumption savings, which is normally prepared by the electrical contractor, had not been submitted. It was reported that the grant request was reduced to $990, hopefully to qualify for payment since estimated payments of under $1000 do not require pre-application submittal.
At this time, the Block Grant proposed for the Community Hall renovation was brought up. Mayor Crump reported that CEDA offered to write the grant at no charge and that the estimated grant administration charges, (no more than $7500 or 5% of the maximum ICDBG award) fall within the Micro Purchase Procedures of the ICDBG procurement process. After discussion and consideration that in 2008, the City completed a full RFP process with solicitations presented from Debbie Evans of Kamiah, Walter Steed of Moscow and CEDA, and CEDA was selected at that time based on their qualifications to administer a public facilities grant, and the City was satisfied with their work, motion was made by McClure, seconded by Akins, to contract grant writing services with CEDA to develop and prepare application to Idaho Dept of Commerce for ICDBG funds for improvements to the Riggins Community Center. And also, to contract Grant Administration services with CEDA, with charges for that service estimated to be no more than $7500, (5% of the maximum ICDBG award) and to execute those contracts as required. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
Mayor Crump also reported that Architect Chad Slichter had agreed to do a needs assessment of the building including energy audit, environmental assessment, ADA compliance/access review for $1400. Slichter indicated that his assessment would not include a review of the plumbing, electrical or HVAC systems, but recommended that the City get those done also. After discussion, motion was made by McClure, seconded by Barnard, to contract with Slichter for $1400, to complete the needs assessment for building construction, access, energy audit and environmental assessment. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
After further discussion, the Council agreed that local contractors should be contacted to assess the Lodge’s plumbing, electrical and HVAC systems. Gary Miller agreed to prepare a plumbing assessment and needs, Scott Medley will be contacted for the electrical and Dave Olson for the HVAC and venting assessment.
CEDA also indicated that an appraisal of the lodge property was needed to establish the value to be used as grant match. It was questioned if a certified appraisal was required, or if three realtors, or Idaho County assessment, insurance or other means could be used to establish the value. CEDA will be contacted for more information.
The Council discussed establishing a procurement method for selecting a design professional. Since the estimated cost of the design professional service will be less than $25,000 and falls under the Small Purchase Procedure of the ICDBG rules, formal RFP process is not required. It was agreed that the City would solicit proposals by mail, from a list of design professionals with a history of similar work. Those proposals will then be evaluated and ranked followed by contract negotiations. After discussion, motion to solicit the proposals, by mail, following the procurement method described above, was made by Barnard, seconded by McClure. Voting yea Akins, Barnard and McClure. No nays, motion carried.
It was also suggested that a public meeting be scheduled in November to discuss the project and taken public input on the building needs, uses, etc. It will be scheduled upon completion of the building’s needs assessments.
The subject of John Pottenger’s internship was revisited. The Clerk was requested to inquire if the City was required by law to advertise a job opening. If Pottenger completed the internship and was accepted, the Council wanted to know if he could be hired under the Dept of Labor’s on-the-job training program without going through a formal selection process.
Mayor Crump reported that he thought there were grants to fund water and sewer training, but could find none at this time.
At this time the problem of street parking was discussed. Some curbs adjacent to private driveways have been painted and marked “no parking” at the request of the private property owners. Since parking is so limited in town, and no standard had been set for curb paintings, the Council agreed that “no parking” areas adjacent to private driveways would be limited to 4 feet from the driveway. The curb adjacent to the Barner driveway across from the Cattlemans has been painted, at Barner’s request, but extends well beyond 4 feet, eliminating available parking space. The curb painting has been questioned as well as the marked length. ITD will be contacted to be sure that the white curbs with black lettering meets MUTDC regulations and that the City is authorized to regulate parking areas. It was also agreed, that if necessary, some areas marked “no parking” may have to be painted out or sand blasted to reduce them to the 4’ maximum.
The Council authorized the Clerk to attend the ICRMP’s risk management training in Nampa on November 18th.
A letter has been received from Sharon Nine requesting consideration of a $13.85 credit on their water bill for the Manor rental house. It appears that the water meter may have been read incorrect previously. After review of the billing, motion was made by Barnard, seconded by McClure, to approve the $13.85 credit on Account 2-1320. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
The Clerk reported that residents on Salmon Street, adjacent to the Sterling Bank, have complained about customers parking, blocking the street while visiting the bank or Post Office. They asked that the area be signed “No parking”. After discussion, the Council agreed to paint “No Parking” on the street adjacent to the Bank.
It was reported that John Logue was again parking a semi-truck on the street for extended periods of time on the weekends. The Clerk was requested to write Logue a letter advising him of the parking ordinance that prohibits long term parking of truck and trailers.
An ambulance provider contract with Blue Cross was reviewed. After review, motion was made by McClure, seconded by Barnard, to approve the contract and authorize the Mayor’s signature after obtaining recommendation from Cammack Billing & Tax. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
Information has been received on the proposed Locsha/Idaho County Land Exchange. After review of the material, which indicates that the Cow Creek area is a portion of the land proposed to be transferred to private lumber company ownership, the Council agreed that a letter should be sent strongly opposing the land transfer. That public area has long been used by our area’s residents, and the Council preferred keeping the land open for public access. The community has historically used the land for hunting, grazing, camping, gathering firewood, berries, etc., and private ownership could end those activities. The Council also wanted to receive more information on the land transfer, as it develops.
A bill has been received from Pim’s Incorporated in the amount of $3,741.22, for the cleanup of the park bathrooms and storage area after a sewer backup on June 4, 2011.
Northwest Insurance or ICRMP will be contacted about the claim.
A bill in the amount of $29.99 was presented by the Clerk for a box of copy paper purchased at Staples. Motion was made by McClure, seconded by Akins, to reimburse her for the purchase. Voting yea, Akins, Barnard and McClure. No nays, motion carried.
There being no further business, the meeting was adjourned.