The regular meeting of the Riggins City Council was called to order by Mayor Crump. Council present were Anderson, Barnard, Friend and McClure. Guests present included Jennie Schacher, Jon Wilson and Curt Brimacomb.
The Council were individually polled and all confirmed they had read the minutes. There were no additions or corrections noted and the minutes were approved as presented. The financial statement was read detailing $21,637.64 bills paid after the September meeting, bringing the total September 2008 disbursements to $43,348.34. Bills in the amount of $54,305.22 were then presented for payment. After discussion, motion was made by Barnard, seconded by Anderson, to approve the financial statement and allow the bills. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
Jennie Schacher, CEDA representative responsible for grant administration, reported on the status of the ICDBG Block Grant. (1) The environmental process is complete and has been sent to the Dept of Commerce for review. (2) A payment request for CEDA grant administration in the amount of $11,875.00 was presented. The request for funds requires the Mayorís signature, and should be forwarded to Dept of Commerce for payment. (3) The Cityís ADA policy is required to be reviewed and all forms updated. She will be working with the Clerk to review current policy.
It was requested that the Council determine the policy on approval of future Block Grant payment requests. The Council could either authorize the Mayor to review, approve and forward to Dept of Commerce for payment, or the documents could be held until the next regular Council meeting for review by the entire Council. After discussion, in order to speed up the payment processing time, motion was made by Anderson, seconded by Barnard, to authorize either the Mayor, Sewer Commissioner and/or Council President to review the documents upon their receipt, approve them on behalf of the City, and forward the payment request on to Dept of Commerce. The approved payment request could then be reviewed by the convened Council at their next regular meeting. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
The subject of Curt Brimacombís official title was brought up. It was suggested that he be titled as the ďEMS DirectorĒ rather than ďEMS SupervisorĒ. During discussion, it was brought up that using Director in the title may be confusing, since the group already has a Medical Director, which is Dr Muchaís title. It was also suggested that the State is leaning towards calling the EMS leaders ďEMS ChiefĒ, to be consistent with Fire Chief. After discussion, it was agreed that Curt should check with other EMS groups to see what their leaders are titled, and it will be discussed again at the next meeting.
Id County Deputy Jon Wilson gave the following police report for September: There were 66 calls in the area, 24 of which were in the City. There were 21 citations issued in the area, 12 of which were in the City. Most of the citations were for speeding. Others were for suspended drivers, suspicious and/or disorderly. He had checked the number of calls this year in comparison to last year, and reported that the activity was down. He felt that the lack of good radio communication may have played a major part in the lower volume of incidents. He also reported that the new repeater was scheduled to be installed soon, so radio contact should improve for everyone in the area.
Wilson also reported on the CCCís:
(1) Skate park Ė This is a new project, with a plan being developed by two kids, who are in the process of finding funding and a location.
(2) Horseshoe Pit Ė He feels that there may have been miscommunication between the Council and the organizers. They are waiting for City approval, and the Council is waiting for a plan. Since the CCCís have been requested to help with the project, Wilson will contact the organizers.
(3) Farmers Market Ė The project is over for the season and reports 20 weeks of successful operation.
(4) Light the Court Ė The lights will cost $4500, with Idaho Power pledging $1500 towards the project. More fundraisers will be planned to raise the additional monies. He also reported that the project is expanding to have multiple backboards, etc., to support tournaments.
(5) CABS Ė Service has begun, with trips to either McCall or Grangeville each week. They will have the studded tires on soon.
(6) Gun Club Ė The club will use the old gun club site on Fuzi Road and are developing rules and doing groundwork. A trailer has also been donated for use as a clubhouse.
The Council has received a complaint protesting a $75 non-transport ambulance bill. Two letters were received from the complainants indicating that the EMTs did not assess the patient properly, nor provide treatment, and sent the patient back to their camp. They indicated that the patient was taken to the doctor later, and had to have his spleen removed. One of the letters was written by a certified EMT that was camped with the patient and had provided initial care, and then accompanied him to town for treatment. Curt Brimacomb reported he had reviewed the run with the EMTs and they indicated that the patient was embarrassed and did not want to be treated. The EMTs did not take his vitals, but did an assessment finding only lacerations, bruises and scratches. There was no indication of problems breathing and that was not mentioned. The run had also been reviewed with the Medical Director, and it was agreed that the EMTs should have, and should always in the future, take the patients vitals. If the patient refuses that treatment, she stressed that the EMTs should document that in the run sheet narrative. After discussion, motion was made by Barnard, seconded by Anderson, to deny the request for the waiver of the $75 non-transport fee. The ambulance was called with assessment completed by the EMTs, with the patient refusing transport. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
Curt Brimacomb reported that saline locks may now be used, rather than IVís, and because of the costs, requested that they be billed as an additional item on the ambulance bill. After discussion, it was agreed that Susan should check with Cammack billing to see if Medicare and insurance companies will pay these costs separately, or if they are included in the ambulance basic service. The Clerk reported that if IVís are currently billed separately, it may be possible to bill it as an IV/Saline Lock. But, if it would be a new fee, the City would have to have to complete the public hearing process for new fees before it could be established.
It was reported that the ambulance run sheet information is now being entered into a computer program, rather than being handwritten on the old run sheets. The EMTs are not adapting well to the new system, and the information is not being completed in a timely manner and provided to the City Hall. This time lapse is causing problems for payroll and ambulance billing. Curt Brimacomb reported that he was working with the EMTs on this issue and that Dr. Mucha will stress the importance of prompt submission of the information to assist with patient care. The Council agreed that the information should be provided within two days of the run to facilitate billing and payroll.
At this time, the Council discussed Curt Brimacombís job performance. It was agreed that he was doing a great job for the City. Councilor Anderson reported he had talked to the EMTs, and they were supportive of his leadership. After discussion, motion was made by Anderson, seconded by Friend, to lift the probation, and hire Brimacomb on a permanent basis, raising his wages to the level being paid to previous EMS Supervisor Ann Wilson. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
It was also agreed that the purchasing and budget policy should be reviewed with Brimacomb.
The discussion of the sign ordinance was postponed for further research.
At this time the White Water Park Study was discussed. The Council previously reviewed the study, and given REP a list of numerous questions and comments to the Study. REP had called and discussed the comments, but since they have not yet formally responded with an amended copy of the study, motion was made by Barnard, seconded by Anderson, to hold their payment until they have addressed the issues brought up. Upon submission of the document addressing the comments, and review and approval by the Mayor, the payment will be released. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
The Clerk reported that Pine Tree Credit Union is not yet approved as a Public Depository, so the investment funds have all been sent to the State Treasurers Government Investment Pool.
At this time the USDA-Rural Developmentís ADA Assessment Certification Resolution was read. Motion was made by Anderson, seconded by Barnard, to pass and approve the Assessment Certification Resolution #08-09 as presented. Voting yea, Anderson, Barnard, Friend and McClure. No nays. A complete copy of Resolution #08-09 is attached and hereby made a part of this record.
In regards to the Cityís commitment of funds required by USDA-Rural Development for the loan repayment, motion was made by Barnard, seconded by Anderson, certifying that (1) The annual sewer revenue 2008-2009 budget was established at $124,000 per year based on 377 EDUís @ $27.00 (plus miscellaneous sales). (2) The City of Riggins obligates and commits $70,000 per year (estimated annual bond payment) from the Cityís General Fund and Sewer Fund revenue as required to repay the General Obligation Bond passed in November 2006. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
Also, as required by USDA-RD, motion was made by Barnard, seconded by McClure, to contract with Gibbons, Scott & Dean, LLP, for the 2008 annual audit, and to authorize the Mayorís signature on said contract when prepared. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
At this time the water and sewer application received from Tucker Construction for the 12-unit apartment complex was reviewed. It was noted that the application and fees were received September 28th, with $47,700 paid at the 2007-2008 rates. After review of the application and map submitted, motion was made by Barnard, seconded by Anderson, to accept the water and sewer application and approve it subject to the following conditions:
(1) A dry well will be installed for the water run-off.
(2) The sewer line will run to the new manhole installed by the City.
(3) Right-of-Way easements will be provided for all utility lines required to cross any property owned by someone other than the owner of the utility line.
(4) Tucker Construction has previously been notified that the actual hookup cannot be completed until the sewer renovations are complete, as advised by JUB Engineers. Due to the system changes now in use at the sewer treatment plant, the City has recommended that JUB Engineers reconsider that opinion and allow the hookups upon completion of the apartment complex, however, final approval allowing the complex to come on-line will be JUB Engineerís decision.
Voting yea, Anderson, Barnard, Friend and McClure. No nays. Tucker Construction will be notified of the Councilís approval by letter.
It was reported that the Library had been painted and new carpet installed. The carpet installation was a huge job, with all books, shelving, computers, desk and furniture required to be removed from the Library, and then replaced upon the carpet installation.
Librarian Susan Long, with her family volunteering, did the bulk of the packing and moving. Because of her extraordinary service above her normal duties, motion was made by Barnard, seconded by Anderson, to give her a one-time bonus stipend in the amount of $350. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
Councilor Friend requested that the City Council consider an ordinance to establish building setback regulations. Since the City no longer has a building code, there are no regulations, and buildings can be built on property lines, which create problems with neighbors, fire concerns, etc. After discussion, it was agreed that the Comprehensive Plan could be reviewed to see if such a setback regulation could be incorporated into that ordinance. Copies of the Comprehensive Plan will be made for each Councilor for review at the next meeting.
Councilor Barnard reported he had attended a very informative Leadership Training in Lewiston, and brought back printed material for the Council to review and discuss.
City Atty Dennis Albers has sent copies of letters written by the City of Grangeville and Idaho County to State Legislature and Dept of Transportation, about ATVís and utility vehicles being allowed to travel on highways located with incorporated city limits. After review of the letters, motion was made by Barnard, seconded by Anderson, to send a letter also, to voice the Cityís support of allowing those vehicles on the highway within the Riggins city limits. Voting yea, Anderson, Barnard, Friend and McClure. No nays.
There being no further business, the meeting was adjourned.