The regular meeting of the Riggins City Council was called to order by Mayor Crump. Council present were Anderson and Underwood. Councilors Harper and McClure were absent. Guests present included Jon Wilson and Richelle Barger.
Mayor Crump announced that, due to absence of Councilors Harper and McClure, there was not a quorum present at the meeting. He stated that necessary issues requiring official Council action would be revisited, and voted upon, later in the meeting during a speakerphone conference with Councilor McClure.
The Council were individually polled and confirmed that they had read the minutes of the previous meetings and had no alterations or corrections. The minutes were approved as presented.
BILLS & FINANCIAL STATEMENT
The financial statement was read detailing $16,327.56 bills paid after the September meeting, bringing the total September 2007 disbursements to $37,662.97. Bills in the amount of $34,617.02 were then presented for payment. A complete copy of the financial statement is attached and hereby made a part of this record. The financial statement and bills will be further reviewed, and approval considered during a teleconference call with Councilor McClure scheduled later in the meeting.
Idaho County Deputy Jon Wilson gave the monthly police report. There were 74 calls for the Riggins office in September, with 26 of those being City. There were also 5 citations issued in the City.
HORIZON CCC REPORT
Wilson also reported on the CCC projects:
(1) CRATE - The recycle committee is working with the school and will be placing recycle cans at the school. Students use a lot of water bottles, since the drinking water at the school is not good due to iron bacteria. CRATE is waiting to hear from Browns Industries about their request to place their recycling operation on the old millsite. It is their goal to have the recycle program operating within one month, if approved. He reported the recycle project is estimated to reduce the garbage being hauled by 100 tons per year. They are also willing to work with Walco to have roll offs available for inert and yard waste.
(2) CABS – The Canyon Area Bus Service is working with ITD for grant funds for a new vehicle, and may need the City to co-sign on the vehicle title in order to add the vehicle to the City’s insurance. The ITD grant process may take two years for a new vehicle, but used vehicles may become available sooner. He indicated that Lewiston would have available surplus equipment in the near future.
(3) FARMERS MARKET – The market is still going strong, with three new vendors last week. They will plan to continue the market, and may consider sponsoring a Holiday Craft Bazaar.
(4) SHOOTING RANGE – They are still researching sites and some members may attend an NRA conference in March to learn how to operate a Shooting Range.
(5) CCC TASK FORCE – CCC’s have created a new service for the community. A Volunteer Coordinator will maintain a master list of volunteers that are willing to help when someone has a need. When someone needs assistance, for example an elderly person needs help with yard work, the Volunteer Coordinator would call someone on the list, willing to do that kind of work, to assist.
(6) VISION RALLY – The Horizon’s Vision Rally, complete with free dinner, will be held Tuesday, October 9, at 5:00pm at the Salmon Rapids Lodge. Anyone planning to attend should call Linda Heiter.
POLICE RELATED CONCERNS
Jon Wilson addressed the following issues as a private concerned citizen:
(1) He is concerned with the increasing incidents of fighting in town. Now, if a person is fighting, the police issue a misdemeanor Disorderly Conduct or Disturbing the Peace citation, which carries only a small fine. He requested that the Council consider enacting an ordinance charging a $500 fine to deter the violence. He thought that the larger fine might slow down the problem. After discussion, the Council requested the number of tickets that had been written for fighting in the past few months and Mayor Crump will research to see what other cities may have done in regards to this problem.
(2) He requested a list of the Clergy Fund Vendors. Some of the motels are not happy with the $30 limit for motel rooms, and the officers needed to know which ones were willing to accept them. Ann Wilson will be asked to provide an updated list.
Since Kim Zolman and Romine Scott did not attend the Council meeting as listed on the agenda, the issue of the Resort Tax discussion and the tree removal on Berger Street will be tabled until the next meeting.
HOLLON SIDEWALK/SEWER HOOKUPS
Mayor Crump reported that he had visited with Travis Hollon about the sidewalk replacement and the additional sewer hookups. It was reported that the house is rented, and there are now three trailers on the property, so the utility bill should reflect these additions. He reported that Hollon is coming in to visit with the Council about these issues and the Clerk was requested to contact him to bring the proposed sidewalk replacement plans in for the Council’s review.
Charlie Amell requested that the Council consider the review of the Sidewalk and Street Development Plan. The Upper Clearwater Transportation Plan, which outlines the building standards set for this area, is now available for their consideration. Copies of the plan will be made available for review at next month’s meeting.
Amell reported on the following projects:
(1) The irrigation ditch at the John Callender property will be fixed Wednesday, and irrigation water will be back into North Riggins. The water has not been available, since roots had plugged the underground culvert in that area.
(2) The flow regulation system for the water tank is scheduled for installation on October 16th. The electrician will make that installation. The new system will run on batteries, with solar power used. The Mayor thanked Charlie for he and Robert Ader’s work this summer, manually operating the pumps, numerous times a day, for most of the summer.
(3) The Geo-Tubes were tested at the sewer plant, and with the proper polymer, the bags could be used at the plant for sludge removal. Two bags will be purchased upon approval of the credit application.
NOV. 6TH ELECTION & PUBLIC MEETINGS SCHEDULED
At this time the November 6th election was discussed. The voting place will be the City Hall, with voting from noon until 8:00pm, for the City’s General Election and GO Bond Election. The Clerk reported that SueAnn Gruell had been appointed as Election Judge at $7.50 per hour, with Lucile Hester and Freda Stowers as Election Clerks at $7.00 per hour. The Mayor and Council agreed with the appointments.
Two public meetings were scheduled to provide citizen information about the upcoming sewer project and GO Bond Election. The meetings will be October 24 and November 1st at the Heritage Center, at 7:00pm each night. Charlie Amell will ask JUB, DEQ and Rural Water officials to attend. Posters will be made up and the papers notified of the meetings. Also, to help get the word out about the election, Mayor Crump will meet with the Senior Citizens and the Chamber of Commerce.
RIVER VILLAGE EASEMENT ENCROACHMENT
A letter has been received from Jim Folwell concerning the trailer encroaching the sewer easement at the RiverVillage RV Park. He indicated that the trailer owner, George Calvin, has been hospitalized and would be getting home soon. When Calvin was able, the axles would be replaced on the trailer so that it could be moved in emergency, if necessary. Charlie Amell reported that they could not access the lift station for needed work and repair, and they were waiting for the trailer’s removal to install equipment there. After discussion, the Council agreed the trailer must be removed so that the work needed there could be done. As stated in the letter to them last month, RiverVillage will be notified that the trailer must be moved, and that the City plans to begin the legal process to see that it was done. The Clerk was requested to contact City Atty Albers about the procedure, and to inquire if the City has the authority to physically remove it.
The Clerk reported that work had begun on the Thach De-Annexation. Ben Aitken would like to have his parcel separated also, with the hillside de-annexed, so the two will be combined, and the costs of the procedure split between Thach and Aitken. The Clerk reported that the City does not have a current de-annexation ordinance, so City Atty Albers will be contacted for a proposal.
GUEST SPEAKER LIMITATION
City of Riggins Resolution #07-08 was read to limit guest’s presentation or speaking time at City Council meetings to 10 minutes each. A complete copy of the resolution is attached and made a part of this record. Resolution #07-08 will be further reviewed, and approval considered during a teleconference call with Councilor McClure scheduled later in the meeting.
Councilor Underwood brought up the subject of the numbers of deer in town now, and that they are not only a nuisance and destructive to landscaping, they are menacing and dangerous to dogs and citizens. They have become accustomed to human activity and are attacking and chasing dogs. It seems that all suggested repellents, such as sprays, etc., do not work. The Council agreed that they were a problem. After discussion Councilor Anderson agreed to talk to the Fish & Game staying at the motel for their advise and F&G will be contacted about conducting a special hunt in the area just west of town, in the county and de-annexed area, land belonging to Marvin Thach, Diane Thach, Joe Scott, Spickelmires etc.
NUCKOLS/TUCKER EASEMENT PROBLEM
The City is in receipt of a copy of a letter written by Rob Nuckols to Dave Tucker and Hofflanders, concerning an easement (or lack thereof) for the sewer line to their Coffee Shop and Duplex. The letter contained several inaccurate statements regarding the City. The letter was reviewed and it was agreed that a letter should be issued to Nuckols, with copies sent to Tucker and Hofflanders, correcting the inaccurate statements attributed to the City or city personnel.
WATER/SEWER HOOKUP APPLICATION
Larry Stolberg’s application for Water and Sewer Hookup for 535 N., dated 9/27/07, accompanied by the appropriate hookup fees ($1500 Water, $2500 Sewer) was read.
This property had previously been connected to both water and sewer, but those hookups had been abandoned several years ago. There was some concern expressed about the easements for existing water and sewer lines in this area. The properties are confined there and problems have occurred over right-of-ways. After discussion, it was agreed that proof of all easements required for utility lines should be provided with the application. The application will be revisited, further reviewed, with approval considered during a teleconference call with Councilor McClure scheduled later in the meeting.
Susan Long has presented a list of ambulance bills totaling $889.81, to request that they be written off, as of 9/30/07. The majority of the list is small balances that must be written off since the original billing is over the approved Medicare/Medicaid payment. Others were bills of deceased patients, with no estate or family, etc. The list was reviewed and will be revisited, further reviewed, with approval considered during a teleconference call with Councilor McClure scheduled later in the meeting.
WALCO MEETING SCHEDULED
The Mayor reported that a meeting was scheduled with Walco officials for Tuesday, October 9th, at 10:00am, to further discuss their request for 10% rate increase as well as the restructuring of the commercial accounts.
2007 AUDIT FIRM SELECTED
The Clerk requested that the auditing firm of Gibbons, Scott & Dean, LLC, be retained for the 2006-07 annual audit. The request was discussed and will be revisited, further reviewed, with approval considered during a teleconference call with Councilor McClure scheduled later in the meeting.
Councilor Anderson reported that he had contacted Traffic Solution for the information on the radar speed indicator, both the standard pole mounted unit and the axle trailer, and will present the information upon its receipt.
The subject of new hookup applications was brought up again. It was suggested that all new hookup applications be accompanied by a map showing the property, adjacent properties, proposed utility lines, cleanouts, etc. Also applications should be accompanied by proof of granted easements for all lines that cross any adjacent property or lots. The Council agreed that this would be very helpful and may prevent some easement problems in the future and the request will be revisited, with approval considered during a teleconference call with Councilor McClure scheduled later in the meeting.
WATER ADJUSTMENT REQUEST
A request from Brundage Mountain has been received to consider an adjustment of their water bill, which now totals over $1400. They indicated that they had worked on several leaks, and shut some of the extended water lines off. The Council reviewed the request, and since they could not verify that all the leaks had been repaired, since service to some of the property had just been shut off, there was some concern expressed about the leaking continuing next year, if the water to those extended lines is turned back on. The request will be revisited, further reviewed, with approval considered during a teleconference call with Councilor McClure scheduled later in the meeting.
CEDA GRANT WRITING CONTRACT
A contract has been received from CEDA for grant writing service in connection with the proposed $500,000 ICDBG Block Grant application. The contract is for $3500 if the bond levy passes, and $1750 if the levy fails. The contract was reviewed and will be revisited, further reviewed, with approval considered during a teleconference call with Councilor McClure scheduled later in the meeting.
SPEED LIMIT SIGNS
The Clerk reported that the City Municipal Code Section 10-2-2 addresses the City’s speed limit on the City’ Main Street, US Highway #95, and sets that limit at 25 mph.
ITD had previously indicated that signs indicating “SPEED LIMIT 25 mph UNLESS OTHERWISE POSTED” could be installed if a City ordinance actually establishes that fact. Since the Riggins Municipal Code contains that statement, the Council agreed that the Clerk should notify ITD and the signs ordered.
IRRIGATION WAIVER REQUEST
Stokes have requested that their 2007 irrigation fees of $37.50 be waived, indicating that they do not have access to irrigation water. The Council previously issued a credit for the 2006 irrigation fees. Since city personnel have worked to keep water to their property this summer and it has been available for their use, the Council denied the request for the $37.50 credit on their water bill.
TELECONFERENCE WITH COUNCILOR McCLURE
At this time, Councilor Glenna McClure was contacted by phone, and a speakerphone teleconference was held. The following items were brought up and reviewed with her:
(1) The Bills and Financial Statement. Councilor McClure had previously been given a copy of the financial statement and bills and there was no further discussion. Motion was made by Underwood, seconded by Anderson, to approve the statement and allow the bills. Voting yea, Anderson, McClure and Underwood. No nays.
(2) Resolution #07-08 was read to limit guest speakers to 10 minutes at City Council meetings. Motion was made by Underwood, seconded by Anderson, to approve the resolution as presented. Voting yea, Anderson, McClure and Underwood. No nays.
(3) Stoleberg Water and Sewer Hookup Application. After review of the application, motion was made by Underwood, seconded by Anderson, to approve the application with the requirement that it be accompanied by utility line maps and proof of any needed easements. Voting yea, Anderson, McClure and Underwood. No nays.
(4) Proposed Ambulance Medicare/Medicaid $889.81 write-off. The list was reviewed and motion was made by Underwood, seconded by Anderson, to approve the ambulance write-off as proposed. Voting yea, Anderson, McClure and Underwood. No nays.
(5) Request to retain Gibbons, Scott & Dean for 2006-07 audit. Motion was made by Underwood, seconded by Anderson, to retain Gibbons, Scott & Dean, as requested. Voting yea, Anderson, McClure and Underwood. No nays.
(6) Request to require all new water and sewer hookup applications to be accompanied by map and proof of any easements which may be required. Motion was made by Underwood, seconded by Anderson, to require that all new applications be accompanied by a map of the property and adjacent property and proof of granted easements if they are required. Voting yea, Anderson, McClure and Underwood. No nays.
(7) Brundage Water Leak. The request was reviewed. Motion was made by Underwood, seconded by Anderson, to approve a $1,000 credit on the $1400+ water bill, but to inform Brundage Mountain that if the water continues to leak next year when water service is back on, no further water adjustment will be considered. Voting yea, Anderson, McClure and Underwood. No nays.
(8) CEDA contract for grant writing service. Motion was made by Underwood, seconded by Anderson, to approve the contract with CEDA for ICDBG grant writing services. Voting yea, Anderson, McClure and Underwood. No nays.
Upon completion of the business requiring official city action, the speakerphone telephone conference with Councilor McClure was ended. And there being no further business, the meeting was adjourned.
WALCO GARBAGE MEETING
A special meeting of the Riggins City Council was called to order by Mayor Crump. Council present were Anderson and Underwood. Councilors Harper and McClure were absent. Guests present included Walco officials Butch Walker, Pat and Marietta Holman, Richelle Barger and Jon Wilson.
The purpose of the meeting was to meet with Walco officials to hear their request for an additional 5% increase in the garbage fees and the restructuring of the commercial accounts. Due to the lack of quorum, the meeting was held for informational purposes only, with no official action taken.
Mayor Crump opened the meeting advising Walco that since the City had given them a substantial (approximately 6%) increase in December 2006, the Council thought they had been generous in approving an additional 5% increase, effective October 1st. Walco had requested 10% to cover raises for the previous two years, and the Council had actually approved 11%. Walco officials indicated that they wanted the additional 5%, and the City to address the commercial billings, to bring them to the rates being paid in the surrounding communities. They also wanted the City to require dumpsters for the larger commercial accounts, rather that allowing multiple cans.
The Council advised Walco that they felt that they had addressed the commercial accounts with the raise in December 2006. The City had raised the fees paid by the bars and café $14.75 per month, and had added increased fees for outfitters, and eliminated EU fractions. The entire raise had been on the commercial accounts. Walco repeated their requests and indicated that the commercial accounts create heavy waste and they would also like to see grease service required for cafes. They agreed that some small commercial businesses did not produce heavy commercial garbage, but indicated that every type of billing will have some inequity.
Walco repeated their request for $16.25 for residential, with commercials paying $24.50 for the first commercial can, plus $20.25 for each additional can required, which are the rates quoted in their original request. They indicated that their operational expenses were increasing and they needed $8000 from Riggins per month to continue service. They indicated that they were in Riggins to make a profit and if they didn’t, they would not be here, “end of story”!
Jon Wilson, from CRATE, reported that their non-profit organization is starting a recycle program to take glass, plastic, cardboard, aluminum, tin and paper, and that they hoped to reduce the volume of garbage by approximately 100 Tons. He asked if the volume of garbage is reduced substantially, would there be a reduction in the fees. Walco indicated that could provide the present tonnage for Riggins green carts, and unless it drops ½ or more, there would be no reduction on the green cart pickup. If there were 150 Ton reduction in the commercial accounts, the commercial accounts could reduce their service, by going from a twice a week pickup to once a week, but said that without a drastic drop in weight, there could be no reduction in the commercial fees. When asked if Walco could provide separate roll-offs for inert and yard waste, if they were monitored at the recycle site, Walco declined. They indicated that it would not be cost effective for them to make a special trip for the roll-off. They indicated that it was $18 Ton for disposal in Payette, and $20 Ton for their inert dumpsite in Grangeville. They said that they would provide that service, if requested, but they would have to be paid for the trip and tonnage, which they estimated to be $430 per roll-off, per trip.
Walco indicated that they hoped the Riggins recycling project is successful, but indicated that they must operate their recycling for a profit. Recycling in Grangeville also started out as a volunteer effort, but has eventually been turned over to them, and the Grangeville operation does not operate at a profit, but loses money.
There was discussion about the Forest Service allowing human waste to be placed in the dumpster, and Walco was questioned about hazardous waste disposal. They indicated that there was nothing in place at this time regarding those issues.
Mayor Crump recapped Walco’s request: Residential rate $16.25, Commercial $24.50 for the first can with $20.25 for each additional can required. Walco would then bill for any service required for over two cans. Walco officials agreed that was their request.
Mayor Crump advised Walco that a public hearing on the increased rate request would be required by Idaho Code. The Council could schedule a public hearing in connection with their regular November 12th meeting, if Walco officials were willing to attend and answer the citizens questions. Walco agreed. Walco also indicated that a five-year contract should be drawn up also. Mayor Crump advised Walco that if the public hearing were held, and the citizens agreed to the rate increase and commercial changes and the request was approved by the Council, the actual change in fees would require a lengthy process. The City’s ordinance defining the commercial rate structure would have to be amended, published, etc., and that no change would be effective until that process was complete, in December or January. Walco officials agreed that if it could be done by January 1, that would be agreeable with them.
Walco agreed to provide the tonnage for Riggins, so that the placement of several dumpsters could be presented at the public hearing as another option to consider. A proposal for the rate increase and change in commercial rate structure will be prepared and sent to Walco for their review prior to the public hearing.
There being no further business, the special informational meeting was adjourned.