City Hall

5/8/06

7:00pm

OPENING

The regular meeting of the Riggins City Council was called to order by Mayor Crump.  Council present were Anderson, Harper, McClure and Underwood.  Guests present included Stafani Goodman and Clint from Brundage Mtn, Marietta, Mr. Holman and Butch Walker from Walco, Mark and Michelle Hollon, Todd Marek, Mark Smith, and Linda Heiter,

           

                                    MINUTES, BILLS & FINANCIAL REPORT

The Council was individually polled, and all confirmed that they had read the minutes of the previous meeting.  There were no alterations or corrections, and motion was made by Underwood, seconded by Anderson, to approve the minutes as presented.  No nayes.

The financial statement was read detailing $14,450.63 bills paid after the April meeting, bringing the total April bills to $39,356.47.  Bills in the amount of $37,899.28 were then read for payment.  Motion was made by Harper, seconded by Underwood, to approve the statement and allow the bills.  Voting yea, Anderson, Harper, McClure and Underwood.  No nayes. A complete copy of the financial statement is attached and made a part of this record.

                                                PINE TREE CREDIT UNION

Mark Smith, from Pine Tree Credit Union, visited with the Council about their plans to open a branch office in Riggins.  They were in the process of purchasing property, and hoped to be up and running possibly by August.  They indicated that they would have two employees to begin with, but the office was designed to handle six employees.  Mayor and Council welcomed Pine Tree to Riggins.

                                                BRUNDAGE CATERING PERMIT

Stefanie Goodman and Clint from Brundage Mountain Adventures visited the with Council about having their outfitters office catered for beer on Friday, June 2nd, as their kickoff to the White Water Blowout weekend. They requested that Brundage Mountain Adventures cater the event, using the beer license of Brundage Mtn Ski Lodge.   They planned live music from 6-9pm, with food and beer for their guests.  The Clerk reported that Idaho State Liquor had been contacted, and state law did allow beer licenses to be catered from one county to another.  After discussion, motion was made by Harper, seconded by Anderson, to approve the catering permit, as requested, upon the completion of the proper catering permit application and payment of all fees.  Voting yea, Anderson, Harper, McClure and Underwood.  No nayes.

DIVE TEAM TRANSFER

At this time the proposal to bring the Dive Team into the City was brought up.  Mark Hollon reported that the meeting held with Idaho County Sheriff, Commissioner Reyder, and City officials Tom Anderson and Robert Crump went well, and the Sheriff and Commissioner Reyder seemed agreeable about the transfer.  Mayor Crump reported that he had contacted Idaho County about their equipment and one vehicle, now on loan to the Dive Team, and the County indicated that they were willing to transfer it to the City, if the Dive Team is incorporated into the City’s Fire Department.  There were no written comments received about the proposed transfer, but it was reported that general comments and concerns were received regarding  (1) city taxes being used for operations which are all in the county area, and (2) the liability and workman's comp insurance issues and costs.  The Clerk reported that Dennis Albers had been contacted about the potential use of city funds for activities in the county, and it was Alber’s opinion that since the city economy is based so much on the river, he felt that the use of city funds for river safety purposes would be acceptable.  The City’s workman's comp insurance company, State Insurance Fund, had been contacted and Dive team members would be included in the same classification as EMTs, which is $16.50 per year per volunteer.   Todd Marek, from Northwest Insurance, visited with the Council about the City’s liability insurance, ICRMP.  He reported that the cost of liability insurance is estimated to be less than  $500 when added to the City’s policy,  but that the liability risk goes up with the increased number of volunteers.  He reported he had contacted ICRMP’s risk manager about meeting with the City and recommended that a policy for guidelines and regulations for volunteers be adopted.  Issues such as volunteer conduct, standard operating procedures, etc., should be formally addressed by the City.  The Council agreed, and a meeting will be scheduled with the ICRMP’s risk manager when he is available.  Mark Hollon indicated that the Dive Team had some written SOP’s in place and would provide them, as well as resumes for all volunteers.  The Dive Team building was also discussed.  There were concerns expressed about the unfinished condition of the building.  If the City were taking over the Dive Team, would it then be the City’s responsibility to complete the building?  Mark Hollon indicated that the Dive Team intended to complete the construction of the building, that it would not be the City’s responsibility.  The building’s oil separating floor drain was also discussed.  Hollon indicated that they did not intend to wash vehicles in the building, so no floor drain was included.  All vehicle washing will be done at the commercial car wash in town, to eliminate any possibility for contamination of the sewer plant operation.  Charlie Amell agreed that a graveled area provided outside to wash sand, etc, from equipment should not be a problem.  The Dive Team billing rate was discussed.  Hollon reported that currently $100 per hour per diver (with a 2 diver minimum) was billed, and shore support $50 per hour per person, with normally three support personnel billed.  There was no base rate or mileage charge billed.   In discussing the practice of billing for services, it was suggested that billing be done for the fire department runs also.  Todd Marek reported that most insurance companies have provisions, usually around $500, to pay for fire fighting service performed by a department.  The Council agreed that the City should consider billing for both Dive Team and Fire Department calls, and more research will be done in regards to this proposal.  After discussion, motion was made by Underwood, seconded by Anderson, to approve the transfer of the Dive Team to the City, to be an activity of the Fire Department, and that it would be known as the Riggins Fire Department Dive Team.  Voting yea, Anderson, Harper, McClure and Underwood.  No nayes.  A special meeting was scheduled for May 18th at 4:00pm, for the Council  to meet with Dive Team officials, Salmon River Rural Fire Dept and Dan Catherman to discuss and prepare a Dive Team and Fire Dept billing proposal, so that it can be formally advertised and the public hearing on the proposal can be scheduled for the regular June meeting. 

GARBAGE CONTRACT

At this time Butch Walker and Walco officials visited with the Council about the proposed City garbage contract.  They questioned Section 23 that required them to provide a transfer station or dumpster, within a 10 mile radius of Riggins, for inert material and yard waste.  It was reported that the City had inserted the ten mile radius clause in the contract, as Walco’s original proposal indicated that Riggins should use the transfer station in Grangeville, which was unrealistic.  The Council questioned the cost associated with curbside pickup.  When asked about cost comparisons between city-wide curbside pickup, or having dumpsters located in town for residential use, Walker indicated that the costs were about the same.  Walco officials urged the City to keep the curbside pickup mandatory, and not to consider just placing dumpsters in town.  After discussion, Mayor Crump suggested that the contract, as originally prepared, be put on hold.  Walco and Idaho County, and the surrounding cities, are in the process of a major overhaul of billing for garbage, county-wide.  The County may be adding some charges for city services on the tax notices, so it would be premature to consider a contract for city services until those negotiations are complete.  Walco agreed, and the contract will be discussed again at the July meeting for budget purposes.

Mayor Crump reported that a committee had been formed with Idaho County Commissioners, representatives from each city, some rural area representatives and the garbage contractors to come up with a county-wide garbage plan.  He is representing Riggins on the committee and invited the Council’s input on the subject.  It was suggested that Idaho County needs a department head to oversee garbage issues in the County.

 

                                                CITY PROJECT REPORTS

Charlie Amell gave the following report:

(1)    The ditch water is in, and they have been working on the leak at Windy Corner.  The automatic gate is working fine, and Charlie plans to get the head gate computer system and office installed in the old chlorine room, after the new chlorine system is in place.

(2)    DEQ has approved the plans for the new chlorine system, so he will be looking into the equipment purchase.

(3)    The major leak in North Riggins was on the ‘city side’ of the meter, and it has been repaired.

(4)    He reported that he has been working with Robert Ader on the mechanical side of the water and sewer system, but that Robert needs formal operator training.  He reported that Sacramento State correspondence is offering on-line courses for water and wastewater systems, collection system and land application.  The courses can be taken on-line for a cost of $30 per course, plus $20 for the manual.  He suggested that Robert take the water course first, then the wastewater.  After discussion, motion was made by Harper, seconded by Anderson, to approve the training and costs, with Charlie as the supervisor, beginning with the water class, as recommended.  Voting yea, Anderson, Harper, McClure and Underwood. No nayes.   It was reported that the test for the class was scheduled for July 29th.

(5)    Charlie reported that Gary Miller had a surplus of water valves from a recent job and offered to sell them to the City at a 30% reduction in cost.  Since the valves are costly and they will be required for water meter hookups, he recommended that the City purchase ten.  The Council agreed.

(6)    He requested vacation time May 17-27, and indicated that Rocke Wilson could serve as consultant for the sewer plant or water problems in his absence.  The Council agreed.

(7)    He reported that the sewer flow on Rodeo weekend was 130,000 from 8:00am until 12:00 noon.  The heavy flow creates a hardship on the plant, which was designed for a maximum flow of 105,000 gallons.  He worked all weekend, trying to adjust the flow to keep the plant operating within the permit, but indicated that it was a difficult time.

(8)    The irrigation flume at Flume Gulch is in need of repair.  It is an old wooden structure supporting a large pipe.  He will check it further.

 

            ANNEXATION PROCESS

At this time the annexation ordinance was discussed.  The legal descriptions have just been obtained for some of the properties now under consideration, so the process of drafting the ordinance is ongoing.

                                                WILLIAMS DRIVE CLOSURE

The proposed Williams Drive closure was brought up.  All property owners except Montoya have signed off their approval.  Since no word has been received from him, Suzann Underwood indicated that she could sign on his behalf.    After approval of all property owners are obtained, the property owner requesting the closure will be contacted and notified that all costs incurred with the road closure will be his.  The City will set standards for the closure with signs, posts, etc., and the property owner can either purchase and install, or the City will do the installation and bill him.  It was suggested that the City had old fire hydrant stand pipes that could be used in the installation.

                                                         RIGGINS MOTEL SIGN

 It was reported that the Riggins Motel had never addressed the danger of their sign overhanging the sidewalk.  It is a sharp metal pointed sign that overhangs the pedestrian sidewalk and it is feared that someone walking or on a bike will run in to the sign, causing severe head trauma.  The City had previously requested ITD and/or the Riggins Motel to correct the problem, but no action had been taken. It was suggested that a letter be written to the new owners notifying them of the danger, and maybe something could now be done. 

                                                SEWER CAPACITY ISSUE

The subject of sewer hookup capacity was brought up.  The limited engineering study done indicated that there was sufficient capacity for 84 additional residential hookups.  Since January there have been 32 residential hookups approved, and Charlie Amell and the Clerk strongly recommend that a hookup tracking system be put in place to keep the Council  aware of number of hookups approved, but not yet on-line.  The Clerk presented a proposal to set up a new fee to charge $5 per month for each unused sewer EU.  This would create a billing each month and would keep the number in the computer system, available each month.  It was suggested that those hookups approved in connection with approved subdivisions, easement transfers or previous agreements be charged only $1 and be written off each month.  This would provide a tracking system for those also, but would not require the monthly fee to be paid.  The Council agreed and this information will be written up, and the public hearing scheduled at the same time the Dive Team and Fire Dept fees are considered.  It was agreed that the City needed to closely monitor the sewer capacity, and to get the in-depth engineering study completed soon. 

It was also suggested that the hookup fees be increased to help cover the costs of the facility plan and that information about ordinances requiring water saving devices be researched to help reduce flow levels.  Since the City does not have a building code, it was suggested that the ordinance dealing with hookups could be amended to include these requirements.  The Clerk also reported that she would look into the GEM grant for possible funding of the sewer facility study.

                                                 DEER PROBLEM

 The City has received a response from Idaho Dept of Fish & Game about the deer problem.  It appears that they are still suggesting that the City authorize a kill permit in the city limits, and indicate that the City must determine if a depredation hunt is needed even outside the city limits.  Since the Council is not willing to authorize hunting in town, and feel that they do not have jurisdiction outside of the city limits, no action will be taken on their letter.  The Council may consider an ordinance forbidding the feeding of deer in town.

                                                 RIVERBEND ESTATES SUBDIVISION

 At this time RiverBend Estates Subdivision was brought up.  In the preparation of the subdivision plat, Dave Cereghino’s engineer included a certification and signature of the “County Surveyor” to be obtained before it could be recorded.  The City signed off, and when the plat was presented for recording, it was denied until the County Surveyor signature was obtained.  Engr. Carl Edwards reviewed the plat and requested that the City retain him as the City Engineer for this specific project, and he would certify the plat and sign as the “County Surveyor”.   Since the City subdivision ordinance did not require the certification or signature of the County Surveyor, and it had been placed on the plat in error, and the City had not authorized or requested Carl Edwards to review the subdivision plat, the City Atty had been contacted in the matter.  City Atty Dennis Albers advised that an affidavit could be prepared to remove the County Surveyor certification and signature line from the plat.    The Council agreed, and motion to do so was made by Harper, seconded by Underwood.  Voting yea, Anderson, Harper, McClure and Underwood.  No nayes.

 

                                    RODEO CLUB ABL TRANSFER

 Request has been received from the Rodeo Club to transfer the Alcohol Beverage License from Rick and Debbie Frei to Rodeo Club & Grill, Inc.  The business has been sold to Shane  Newton.  After discussion, motion was made by Harper, seconded by Anderson, to approve the transfer, as requested, upon the receipt of the transferred State and County licenses.  Voting yea, Anderson, Harper, McClure and Underwood.  No nayes. 

 

ROADWAY EASEMENT REQUEST

 A request has been received from Mary Nuckols for a roadway easement to the Pottenger property in North Riggins.  It appears that the driveway, which has been used for years by the Pottengers to access their property adjacent to the sewer treatment plant, is on a corner of city property.  After discussion, motion was made by Underwood, seconded by Harper, to approve the roadway easement for property access, upon their preparation of the easement documents.  Voting yea, Anderson, Harper, McClure and Underwood.  No nayes.

                                            RIGGINS ROGUE GALLERY PROJECT

Earl Brockman, a local photographer, is proposing a pictorial, which he calls Riggins’s Rogue Gallery, of Riggins older citizens.  His proposal is to photograph the seniors, mat and frame the pictures and include a short biography of their legacy to Riggins. The pictures would then be on permanent display in the City Hall.   He, with the help of Ace Barton, has compiled a beginning list of names to be included.  He envisions the project as a way to honor Riggins outstanding senior citizens and thank them for their contributions to our community.  He offered to do the camera work at no cost, but was requesting financial assistance for the mats and frames.  After discussion, motion was made by Anderson, seconded by Harper, to authorize up to $500 for the project, which will document and preserve the history of our senior population.  Voting yea, Anderson, Harper, McClure and Underwood.  No nayes.

                                             AMBULANCE  MEDICARE BILLING

The Clerk reported that Medicare now requires on-line medicare claim filing for providers, like our ambulance service, that bills Medicare for over a certain number of claims each year.  In regards to this on-line filing, the City must designate an individual as an authorized agent of the City.  After discussion, motion was made by Harper, seconded by Anderson, to authorize Sue Barner as the authorized agent for the City, since she does the ambulance on-line billing.  Voting yea, Anderson, Harper, McClure and Underwood.  No nayes

 

FIRE DEPT-DIVE TEAM DISPATCH

 The dispatch system for the Fire Department and Dive Team was discussed.  It was reported that the Sheriff’s Office dispatches the Fire Department via the radios and pagers and call the City Hall during office hours for the Dive Team.  It was agreed that a better system was needed, since all members did not have radios, that the radios were unreliable in the canyon, and no call system was in place for evenings and weekends.

 

CROSSWALK PROBLEMS

 It was reported that a Sheriff’s Officer patrol vehicle almost hit a little old lady in the crosswalk at the Post Office.  It was suggested that police officers, as well as residents, be reminded to stop for pedestrians.

                                                 FRIEND WATER LEAK

 A request has been received from Carolyn Friend, for an adjustment on her water bill due to a leak.  The water bill began increasing in December and in March showed indications of a major leak.  After it was determined that there was a leak, the property was searched, the leak was found and repaired immediately.  Friend requested that the water bill be adjusted back to 2005 levels for the months of December-March, for a total of $110.40.  After discussion, motion was made by Harper, seconded by McClure, to approve the water adjustment as requested.  Voting yea, Anderson, Harper, McClure and Underwood.  No nayes.

 

There being no further business, the meeting was adjourned.

  

__________________________________             _______________________________

                                    Mayor                                                              Clerk

  

5/18/06

City Hall

4:00pm

OPENING

 A special meeting of the Riggins City Council was called to order by Mayor Crump.  Council present were Anderson, Harper and McClure.  Councilor Underwood was absent. Guests present included Dan Catherman and Bill Carter, Dennis McCollum and other members of the Rural Fire Dept,

 

The purpose of the special meeting was to consider the following:

 

(1)   Dive Team – Set official transfer date and discuss billing schedule, set public hearing date, if necessary, for consideration of any new fees

(2)   Fire Department – Consider billing schedule, set public hearing date, if necessary, for consideration of any new fees

(3)   Water-Sewer Hookup Fees – Discuss proposal to increase fees, set public hearing date, if necessary, for consideration of increased fees

(4)   Unused Hookup Tracking System – Discuss proposal to create new system with fees and set public hearing date, if necessary, for consideration of any new fees

(5)    Budget Amendment – Discuss need to amend 2005-06 Budget and set public hearing date for consideration of appropriation ordinance amendment

 

DIVE TEAM TRANSFER/BILLING

 

It was reported that the City Council approved the transfer of the Dive Team in to the City at the regular meeting held May 8th, but an official date for the transfer needed to be set to transfer the insurance, vehicle registration, start city billing, etc.  The Dive Team also had requested some additional time to complete work on the Dive Team Building. It was important to them that the building is substantially complete before being turned over the City.   After discussion, motion was made by McClure, seconded by Anderson, to establish July 1, 2006 as the official date of transfer, which would allow time for the Dive Team to work on the building, all insurance parties to be notified of the change, and would allow sufficient time for the legal process necessary to establish new billing fees. 

 

The motion also included the Council’s acceptance of the following rate proposal for Dive Team services:  Base Rate $25 for City residents, $50 for Area Residents (Boulder Creek – Slate Creek), and $75 for Out-of-Area Residents (similar to the ambulance rates to give credit for city taxes and area fundraising efforts).  Mileage $5 per mile, each way, Diver $100 per hour, with a two diver minimum, and Shore Support $50 per person, A public hearing date of June 12, 2006, at the regular city council meeting was also set to receive public input on these proposed rates.  Voting yea, Anderson, Harper and McClure.  No nayes

 

 

 

                                                FIRE DEPARTMENT BILLING

 

A proposal to bill for Fire Department fire fighting was discussed.  Chief Dan Catherman expressed some reservations about the proposal, wanting to be sure that public input was requested on the proposal.  Fees are being suggested as way to supplement funding, since most insurance policies have provisions to make these payments.  It was suggested that city taxes make the fire department available to city residents, but a fee for the service would supplement increasing training and equipment needs.  The Salmon River Rural Fire Dept has a membership fee, and bills for only those calls made to non-member fires.   If the City did instigate fees, since the City and the Rural Department have mutual aid agreements, there would be no charge to each other’s membership. It was reported that Todd Marek had researched insurance companies, and $500 was the maximum generally set for fire department fees.    After discussion, motion was made by Harper, seconded by Anderson, to propose new fire department fees of $100 per hour per truck, $10 per hour per firefighter, with a maximum of $500, to be effective July 1, 2006.  Fire fighting services for non-city residents will be billed by the Rural Fire Dept at their current rates and remitted to the City.  A public hearing for the new fees was also set for 7:00pm, June 12th at the regular city council meeting.  Voting yea, Anderson, Harper, and McClure.  No nayes. 

 

WATER-SEWER HOOKUP FEE INCREASE

 

A proposal to raise the sewer and water hookup fees was then discussed.  The City is facing serious capacity issues at the treatment plant and a complete sewer facility study is needed to begin the process of addressing the problem.  For the purpose of funding the study and begin preparations to accommodate growth in the area, it is proposed to raise the sewer hookup fees from $1075 to $2500 per EU.  Because the water pumps are pumping up to 20 hours per day during the summer, it was also suggested that a water study be done to determine the impact of 84 new hookups on the water system.  For that reason, it was proposed that the water hookup fees be increased from $1100 to $1500 for 3/4” residential meter, from $1200 to $1700 for 1” meter, plus $200 per ½”  increments above 1”.   It is proposed that these fees be effective July 1, 2006, with a 90 grace period granted for the 32 hookups approved at the old rates, but are yet unpaid or installed. It is proposed that those applicants be notified of the fee increase and the 90 day grace period.  It was also proposed to require all hookup fees paid at the time of application and to require water hookup applications to accompany all sewer hookup applications in the future.   After discussion, motion was made by Anderson, seconded by McClure, to propose the hookup rate increases as detailed above and set the public hearing for June 12, 2006 at the regular city council meeting.  Voting yea, Anderson, Harper and McClure.  No nayes.

 

 

 

WATER-SEWER HOOKUP TRACKING SYSTEM

 

The system for tracking unused sewer hookups was discussed at this time.  The Council reviewed the proposal to create a new fee for unused sewer hookups.  It was proposed to charge $5 per EU for unused sewer connections to provide a method of tracking all connections with potential impact on the sewer capacity.  The proposal also included a $1 fee for those hookups in approved subdivisions, and those granted in connection with easement or previously approved agreements, and the charges written off each month.  It was also proposed to charge $5 for each unconnected, approved water hookup.  These new fees would establish a method of tracking unconnected hookups that will have potential impact on the water and sewer capacity.  An ongoing monthly fee may also help discourage the purchase of hookups for speculation purposes.    Motion to propose the new fees as detailed above and set the public hearing for June 12, 2006 at the regular city council meeting was made by Harper, seconded by Anderson.  Voting yea, Anderson, Harper and McClure.  No nayes.

 

                                    2005-06 BUDGET AMENDMENT

 

The Clerk reported that the City had received a $6690 grant for sign replacement from LHTAC that was not included in the current budget.  An amendment in that amount was proposed to be made to the 2005-2006 budget to accommodate the additional income and expense.  After discussion, motion was made by McClure, seconded by Harper, to amend the street fund  budget, increasing it $6690, and set the public hearing for June 12, 2006, at the regular city council meeting.  Voting yea, Anderson, Harper, and McClure.  No nayes.

 

There being no further business, the special meeting was adjourned.

 

 

 

________________________________          ___________________________________

                        Mayor                                                                          Clerk