REGULAR JANUARY 2006 MEETING
1/9/06 - City Hall - 7:00pm
The regular meeting of the Riggins City Council was called to order by Mayor Zimmerman. Council present were Friend, Harper and Wilson. Councilor Underwood was absent. Also present were Mayor-Elect Robert Crump, Council-Elect Glenna McClure and Tom Anderson. There was also a sizeable group of citizens present that included Frank and Theresa Mignerey, Frank Mignerey Sr., Curt and Stefanie Brimacomb, Jeff Joyce, Stan Autrey, Ted and Peggy Brown, Jennette Tate, MaryLee Crump, Dylan Rinker, Ray Payton and Linda Hieter from the Current.
MINUTES – BILLS – FINANCIAL STATEMENT
The minutes of the previous meetings were read and pen corrected to read “$150” rather than $100 for the ambulance floor repair estimate. The financial statement was read detailing $13,383.95 paid after the December meeting, bringing the December 2005 disbursements to $34,343.96. Bills in the amount of $33,454.32 were then presented for payment. Motion was made by Harper, seconded by Friend, to approve the statement and allow the bills. Voting yea, Friend, Harper and Wilson. No nayes. A complete copy of the financial statement is attached and hereby made a part of this record.
At this time Mayor Zimmerman presented certificates of appreciation to Carolyn Friend and Ann Wilson, and thanked them for their service and dedication to the City for the previous four years served on the City Council. Lorry Harper then presented Mayor Zimmerman a thank you gift, from her, for his help in the creation and years of support for the Secret Santa program. She said, that without his help and input, the program would not have been so successful. Then, on behalf of the City and community, Bob Harper presented Bob Zimmerman with a Mayor’s plaque recognizing and expressing our appreciation for his 16 years of leadership and service to the City.
INSTALLATION –ASSIGNMENTS-APPOINTMENTS OF NEW OFFICIALS
Upon completion of the minutes and financial statement, Mayor Zimmerman then welcomed the newly elected officials to the Council. The City Clerk administered the oath of office to Mayor Robert Crump and City Councilors Glenna McClure and Tom Anderson, and the new officers took places at the Council table.
The first order of business for the new Mayor was the assignment of City Council Commissions: Councilor Bob Harper, to be retained as the Sewer Commissioner, Councilor Underwood retained a Water Commissioner, Councilor Anderson was assigned as the Emergency Services Commissioner overseeing the Fire Department, Ambulance and Police Departments, with Councilor McClure to serve as the “Facility Commisioner” in charge of the City Hall, Heritage Center, Library, Parks and Recreation, Streets and Sanitation Departments. The Mayor made these assignments for a period of two years.
Mayor Crump then made the following appointments: June Whitten to continue to serve as the City Clerk-Treasurer, Dennis Albers as the City Prosecutor, and he appointed Dan Catherman to serve as the City Fire Chief. The Mayor then thanked all the City staff for their service to the City.
The first order of business for the new Council was to elect the President of the Council. Motion was made by Anderson, seconded by McClure, to elect Suzann Underwood as Council President. Voting yea, Anderson, Harper, and McClure. No Nayes.
There was a sizeable group of Cemetery Hill residents present questioning the proposed annexation, which would include their properties. They asked why the annexation was proposed, and what benefit it would have for them, and expressed their concern about the road, rusty water and leaking water lines. It was explained that it has been the City’s policy for many years to annex the properties being served with city services. The Cemetery Hill properties all receive water service and are protected by fire hydrants, but have not been available for annexation due to Bagley’s large parcel of property adjacent to the city limits. The City cannot involuntarily annex parcels over five acres without the land owners permission. Bagley had always declined to be annexed, and since his property was the one located adjacent to the present city limit line, it blocked the City from annexing the other smaller lots to the north. Since Bagley has recently divided the property into lots of less than five acres each, annexation is now possible. The annexation would generate tax revenue to pay for the city services such as fire and police protection the Cemetery Hill properties are already receiving because of the water system and their close proximity to Riggins. Other advantages cited were free Library Cards and the right to vote in City elections and run for City offices. The group expressed their concern about the unsafe road to the Cemetery and their properties, and asked if the City would take over its repair and maintenance, reporting that it is icy and very dangerous in the winter. It was explained that the Council cannot expend city funds on private roads. Since the road is located on private property, unless the road is dedicated as a city street, the private property owner or those using it are responsible for its upkeep. The City also has also established road standards that have to be met before it will be accepted as a city street. When asked if the roadway was brought up to some standard, could the City take it over, the Council indicated that that request could be considered if the public road right-of-way could be established. The residents were asked to come up with a road plan for the Council’s consideration. The rusty water and leaking water lines were also brought up and the Council reported that the main line serving that area was in the process of being replaced. The City installed 200 feet of new line this year, and there is still approximately 800 feet remaining, which will be done as the city budget allows. The remaining repairs needed are estimated to cost $15,000-$20,000 to complete. In regards to the rusty water, Charlie Amell will check into the problem. When asked about the difference in garbage pickup, it was explained that the city residents were billed for garbage service on their monthly water bill, not on the tax bills as in the county. The charge was approximately $2 more per month, but included the green carts and curbside pickup. It was questioned if curbside pickup would be available on Cemetery Hill, due to the road, and the garbage contractor will be contacted. Mayor Crump thanked the group for attending the meeting and the Council will take their concerns and questions under advisement.
Charlie Amell reported that the Squaw Creek Diversion project will be finished next week, and will be ready for submission of the grant payment documents soon.
At this time the sewer moratorium was discussed. JUB’s report on the sewer treatment plant capacity was reviewed, which indicated that there was capacity for an estimated 84 additional residential hookups. This would be in addition to the hookups approved, but have not yet come online, and also reserving space for the maximum flow estimated to be produced if the motels were full, etc. It was clear in JUB’s report that the Council must keep a close eye on the increasing volume of sewer as well as it’s composition, inorder to stay within the EPA permit restrictions. JUB also recommended that the City proceed with the full sewer facility study as soon as possible to analyze the process more thoroughly. After review, motion was made by Anderson, seconded by McClure, to rescind Resolution 05-05, to lift the sewer moratorium and approve the applications currently being held with deposits. Voting yea, Anderson, Harper and McClure. No nayes. The Council agreed that all future applications will be considered on a case-by-case basis. A committee was formed, including the Mayor, the Council present, Charlie Amell and the Clerk, to: (1) analyze the vacant properties in town, estimating their highest use to establish priorities for remaining hookups, (2) investigate methods to reduce the volume of flow, and (3) establish a system to track all approved, but unused hookups, so that capacity for their estimated flow will be retained. It was suggested that this could be done by a minimum monthly fee or annual charge to identify them and keep appearing in the current city utility billing reports.
WELLNESS CENTER STUDY
A request has been received from Jim Birdsall to extend the contract for the Wellness Center Study to April 30, 2006, citing the strategy changes required due to the closure of the Syringa Clinic as one of the reasons for the additional time. After discussion, motion was made by Harper, seconded by Anderson, to grant the contract extension as requested. Voting yea, Anderson, Harper, and McClure. No nayes.
ECONOMIC STRATEGY PLAN
Birdsall also requested that the contract for the Economic Strategy Adjustment be extended until March 31, 2006. He reported he planned to present the final Economic Strategy Plan at the February meeting for the Council’s review. After discussion, motion was made by McClure, seconded by Anderson, to approve contract extension as requested. Voting yea Anderson, Harper and McClure. No nayes.
2ND READING – ANNEXATION ORDINANCE
At this time the ordinance for the proposed annexation was read for the second reading. :
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY OF RIGGINS, IDAHO COUNTY, IDAHO, EXTENDING THE BOUNDARIES THEREOF TO INCLUDE AREAS SOUTH AND NORTH OF THE PRESENT CITY LIMITS, REDEFINING THE CORPORATE LIMITS OF THE CITY OF RIGGINS, IDAHO, REPEALING ALL ORDINANCES AND PARTS IN CONFLICT HEREWITH, AND PROVIDING FOR AN EFFECTIVE DATE.
There was no further input offered concerning the annexation ordinance.
2ND READING - ORDINANCE DESIGNATING OFFICIAL PAPER
The ordinance designating the Current as the official newspaper was then read for the second time:
ORDINANCE NO. _________
AN ORDINANCE OF THE CITY OF RIGGINS, IDAHO COUNTY, IDAHO, AMENDING ORDINANCE NO.28 WHICH DESIGNATES THE OFFICIAL NEWPAPER OF THE CITY; PROVIDNG FOR THE PUBLICATION OF ORDINANCES, NOTICES AND PUBLICATIONS AS REQUIRED BY LAW TO BE MADE THEREIN; PROVIDING FOR REPEAL OF CONFLICTING ORIDINANCES OR PARTS OF ORDINANCES; AND PROVIDING FOR THE PASSAGE, APPROVAL AND PUBLICATION.
In discussion of changing the official paper from the Idaho County Free Press to the Current, the problem of the limited publication dates was discussed. The Clerk reported that there may be a problem meeting the legal publications required for the budgeting process and the election notices, since the Current is only published monthly with one mid-month update. Richelle Barger, the owner of the Current, is willing to publish additional updates if needed to meet those publication requirements. The Clerk will review the publication schedules required and work with Barger for further input at the February meeting.
SPEEDING – JAKE BRAKE PROBLEM
The problem of speeding and jake brakes, especially along the south entrance of town, was discussed. There were guests scheduled on the agenda, but did not attend to address these concerns. It was agreed that there is a problem with jake brakes, so previously the City enacted an ordinance prohibiting them within the city limits, and ITD installed the signs on both ends of town. The south sign has recently been moved further south, closer to Squaw Creek. Since the jake brake problem persists, it was suggested that the signs be lighted. It was suggested that ITD be contacted to see if that would be possible. Since Idaho County’s lighted speed boards are so effective at slowing the traffic, it was also suggested that the City look into purchasing one.
It was reported that LeRoy Jeffrey had had a major water leak in the long waterline from his meter to his residence. He has previously requested assistance from the City in repair of that line. In discussion, it was reported that the City was unable to assist Jeffrey in the repair for several reasons: (1) The line is a private water line, not a public line, (2) There is no easement for the waterline, (3) If an easement was obtained and it was declared a public line, the line replacement would be considered new construction and would be required to be engineered and (4) The water line is running parallel to the city sewer in a narrow driveway that would not allow for the ten foot separation required for public lines. Jeffrey is aware of these issues, and is making preparations to repair the line himself. Mayor Crump advised that the Council would consider a request for an adjustment in his water bill, when the leak has been repaired.
2006 ALCOHOL BEVERAGE LICENSE RENEWALS
At this time the 2006 City Beer, Wine and Liquor Licenses were read. Since Crump Chevron was the only licensee that had submitted their renewal application to the City, and all licenses will expire January 31, 2005, it was suggested that a blanket renewal of all the applications be made, and authorize the Clerk to issue the 2006 license upon the submission of their proper application and payment of fees. After discussion, motion was made by Harper, seconded by McClure, to approve the renewal of Crump Chevron, and all remaining licenses, and authorize the Clerk to issue the 2006 license upon their proper application and submission of the permit fees. Voting yea, Anderson, Harper and McClure. No nayes.
GRANITE CREEK FIRE – CLAIM FOR WATER SERVICE
A letter has been received from the USFS-NRA denying $100 payment of the city bill agreed upon for the potable water and gray water disposal during the Granite Creek Fire. The original claim totaled $2225, was complete with all supporting documents, and was agreed upon and approved by both the City (by Charlie Amell) and the fire’s Forest Service Contracting Officer. The NRA office reported that documentation for $100 of the claim, five loads of potable water, was missing and denied that portion of the payment. Since the City had previously protested the denial and the NRA has restated their position disallowing the $100, motion was made by Harper, seconded by Anderson, to accept the $2125 approved payment and file a separate claim for the remaining $100. Voting yea, Anderson, Harper and McClure. No nayes.
CLEARWATER BASIN ADVISORY GROUP
The Council has received information on the Clearwater Basin Advisory Group, asking for a representative from the City. Since Riggins is not in the Clearwater Basin, the Council declined, but will continue to be a part of the Little Salmon Watershed Advisory Group, since those regulations directly affect Riggins. Charlie reported that the TMDL’s may be set on the Little Salmon River next year, and it is important that the City stay involved as a part of that process.
IDAHO POWER SOLUTIONS CONTRACT
A request has been received from Idaho Power Solutions, who contract to repair and replace light bulbs in the city streetlights, for a 3% increase. Since the City has no equipment to do the repairs, the assistance from Idaho Power is required. It was explained that the contract applies to the repairs of the new light poles only. These were installed by ITD and turned over the City. The power to the poles is metered and the City is now responsible for their care. The old streetlights are owned, and maintained by Idaho Power with the City paying a flat rate per pole per month. After discussion, motion was made by McClure, seconded by Anderson, to approve the increase request. Voting yea, Anderson, Harper and McClure. No nayes.
STUDENT CITY-COUNTY LIAISON REPORT
Dylan Rinker, the Student City-County Liaison, gave a report on the Idaho County Commissioners meeting attended earlier. He reported that the County discussed the garbage issue with mediation scheduled with Walco for January 11th, the installation of microphones in the commissioners office, the Airport Board, approved surveys, precinct boundaries, etc. He said he is working with Idaho County officials to research the garbage issue.
Idaho County Deputy Ray Payton visited with the Council explaining his role at the meetings. He serves as the City-County liaison in regards to police matters and attends the meeting each month to give his monthly report, answer questions and take input from the Council. He requested that he be put on the agenda each month, so the police matters could be addressed earlier in the meeting. Payton reported that there has been a lack of communication between the City Council and the Prosecutor. He thinks that the Council should be in closer contact with the Prosecutor, so that he is aware of the City’s desire in regards to prosecution activities. Payton said that now the City just pays the bill, with little input or direction given to the Prosecutor. He cited underage drinking and biting dogs as examples. Officers feel that these issues are a problem in this area, but the Prosecutor believes that if one is old enough to serve in the war, they should be old enough to drink. Previously, he has not been aggressive with that prosecution or those citations concerning vicious dogs. If the Council feels that these types of things are problems in Riggins, the Prosecutor should be made aware of those feelings. More communication is needed. Payton also advised the Council that there is a need for a dog pound, or an agreement made with a nearby animal shelter, for the care and holding of dogs found running-at-large or are homeless due to owner’s accident or arrest. Payton gave the monthly report for December and 2005 annual statistics: In December, there were 12 citations issued in the City, 4 for speeding and 8 other miscellaneous offenses. There were 18 calls for service including emergency medical calls. In 2005 there were 425 citations issued in the City and 280 calls for service. 214 of those citations were for speeding, most for over 12-15 over the speed limit. He suggested that speeding might be better addressed by prevention, rather than by reaction and issuing tickets. Since it is a busy highway, there is a new group of travelers on the highway each day, so tickets will not address the ongoing problem. He suggested that the City make use of the County’s large speed indicator sign or purchase one of their own. The Council agreed that the speed indicator sign is effective in slowing down the traffic. Payton reported that Idaho County now has four officers in the area, including himself, Mike Brewster, Doug Giddings and Jon Wilson. Wilson is now attending the ten-week POST training. When asked about officer training required, Payton reported that all police officers have be POST certified, and the cost of that training is $2500. He reported that officers have to serve a minimum of two years in Idaho, or repay the cost of training.
SEWER DEPT REPORTS
Charlie Amell reported on the following: (1) The sewer plant chlorine system upgrade project is underway. Since the present gas chlorine system is not working properly and is very dangerous, he has been using the backup system from the water department, with chlorine bleach. The upgrade will replace the old gas chlorine system, which is unsafe and does not meet OSHA regulations, with a packaged system using calcium hypo-chloride tablets. Charlie has visited the sewer plant at New Meadows, and reports that it seems to be very effective, and should be less expensive to operate than the gas system. JUB is designing the plant changes and those plans will have to be approved by DEQ. Costs associated with the upgrade are JUB engineering fees of $1450, and the packaged system estimated to be $9,000-$10,000. Charlie will do the installation work at the plant. He hopes to have the system, which is tied in with the flow meter, installed this month.
In other business, Amell reported that sewer operation certificate classes will be held in the fall, and Eddie Zolman should attend those to prepare for his certification. He also indicated that he needs the classes and new certification now required for the collection system. Since the system is required to have two certified operators (one for backup), he would like to engage a sewer certified operator, a Forest Service employee from Slate Creek Ranger Station, to serve as the City’s backup operator. He is in contact with him at this time about the proposal. The Council agreed. Amell reported that the City’s sewer system requires a Class 2 Certification for Sewer and Collection, with a lead operator and a backup operator. The water system requires a Class 1 Certification, also with a lead operator and one backup operator. He said that the classes are not held very frequently, and the certifications are not easy to acquire. They will continue to work toward the required certifications, but the City may need to write letters requesting additional training, etc.
There being no further business, the meeting was adjourned and the City’s first lady, MaryLee Crump served cake and coffee to the Council and guests.
SPECIAL CITY COUNCIL MEETING
1/26/06 - City Hall - 4:00pm
A special meeting of the Riggins City Council was called to order by Mayor Crump. Councilors present were Anderson, Harper and McClure. Councilor Underwood was absent. Guest present included Frank Mignerey, Stan Autrey, Jennette Tate, Ann Wilson, and Curt Brimacomb.
The purpose of the special meeting was to address the concerns expressed about the proposed annexation, to restructure and reassign job responsibilities between the Emergency Services Supervisor and Fire Chief, to discuss the garbage issues and problems reported by Walco, and to consider the creation of a City website.
Stan Autrey brought a sample of water taken on Cemetery Hill, showing its discoloration, and asked if the water quality would be improved if the area is annexed.
Charlie Amell reported that he had checked the water, and it is rust that is causing the discoloration, similar to that at the High School and various other places around town. The problem of rust is lessened with routine flushing, so he will try to flush the fire hydrants more often to help clear it up. The problem is with water standing in the old lines. He reported that the City has replaced 200’ of the line, with approximately 800’ remaining. The line may have to be realigned because it is only 2’ deep in the road area and road maintenance causes it to leak, which leads to erosion. He reported that the Cemetery Hill water line is being replaced as budget allows, some each year.
Frank Mignerey and the Cemetery Hill residents inquired about the cost of city taxes on their properties and again brought up the issue of the road condition. The Council reported that the annual city tax estimated on a $150,000 property would be approximately $250, after the homeowners exemption. The Council repeated that the City could not maintain a roadway without the proper easement or right-of-way granted to the public. In addition the City had always set specific standards for roads to be accepted as dedicated streets. If the roadway could be deeded to the City or a permanent public right-of-way granted in an easement, and the road could meet standards established by the City, the Council may consider the request for street dedication. Mignerey offered to contact the property owner about the road and right-of-way. The garbage service was also questioned. It was explained that the City bills for garbage monthly on the water bills. The rate was slightly higher than the County’s annual rate, but included the green carts and curbside pickup. The City will be in contact with Walco, the garbage contractor, to find out if the garbage trucks could get up the hill to the Cemetery Hill residences. The Council reported that an information sheet had been prepared and would be mailed to each property owner in the proposed area of annexation, and more public input would be accepted at the February meeting, when the ordinance will be read for the third and final reading.
EMERGENCY SERV SUPV/FIRE CHIEF RESTRUCTURE
At this time the restructuring and assignment of job responsibilities between the Emergency Services Supervisor and Fire Chief was brought up. Councilor Harper inquired why the Mayor appointed a new Fire Chief, that Ann Wilson had held that position for two years, done a good job, had brought the department up, acquiring much new equipment, etc., so why change? Mayor Crump reported that the new Fire Chief appointment was not a negative reflection of Ann’s work, but that Catherman had come to him and volunteered to be reinstated as Fire Chief. He reported that Catherman has a lot of support, and his goal is to increase the membership. Crump indicated that the Fire Department needed more volunteers, and since the Mayor makes those appointments, he chose Catherman for the position.
At this time, 4:45pm, motion was made by Anderson, seconded by McClure, to go in to executive session to discuss the personnel matter. Voting yea, Anderson, Harper and McClure. No nayes. All guests were excused from the Council chambers. At 6:00pm, motion was made by Anderson, seconded by McClure to end the executive session and return to the open meeting. Voting yea, Anderson, Harper, and McClure. No nayes. There were no guests returning for the remainder of the open meeting.
To restructure the Emergency Services Supervisor position, removing the responsibility of the Fire Department reassigning those to the Fire Chief, motion was made by Anderson, seconded by Harper, to split the job, 60-40, with 60% of the hours and pay to be assigned to the revised position of Emergency Medical Director and 40% of the hours and pay to the Fire Chief. The job descriptions will include the following: Emergency Medical Director: (1) Training coordinator for both Medical and Fire Departments. All EMT and medical training coordination, provisions for compliance, etc., would be the responsibility of the EmMed Director, and the Fire Dept training needs would be identified, and reported to Anderson, the City Councilman assigned as EMS Commissioner. He would then pass the information on to the Fire Chief. (2) Grantwriter for both departments. (3) Responsible for Ambulance and medical related equipment. (4) Responsible for EMT records, member files, and ambulance certification. (5) Would attend City Council meetings or coordinate information through EMS Commissioner Anderson. The Fire Chief would have the following responsibilities: (1) Responsibility for scheduled maintenance on all vehicles, fire and ambulance. (2) Emergency Services Building minor maintenance and repair. (3) Responsibility for all Firetrucks and Fire Dept equipment. (4) Responsible for overseeing Fire Dept training and member files. (5) Responsible for maintaining all Fire Dept records, run information, investigations, etc., and (6) Would attend City Council meetings or coordinate information through EMS Commissioner Anderson. Voting yea, Anderson, Harper and McClure. No nayes.
This reassignment would serve until the next budget period, when the job and pay schedules could be re-assessed. The Council also agreed to present Ann Wilson a $500 bonus for her dedication to the Fire Department and success in obtaining the new fire equipment inventory, as well as to offset the reduction of salary she will have as a result of the job restructuring. Wilson will be contacted to review the job descriptions to make revisions or additions if necessary.
The Clerk reported that Walco desires to make a change in the billing of the City’s commercial accounts. Since the billing methods are set by ordinance, the Council will review the ordinance and schedule a special meeting to meet with Walco about their proposed changes. The proposed contract for sanitation will also be reviewed, since there is no current contract in place at this time. A special meeting was scheduled for Monday, January 30, at 400pm, if Walco can attend. The Clerk will confirm the meeting after contacting Walco.
Mayor Crump has suggested that a City Website be created to post all the city news, laws, and information, so that it would be available on-line. Librarian Sue Barner is a website designer and is willing to do that in connection with her city job. There are several choices for webhosts, but most require credit cards to activate them. Mayor Crump offered to use his card for the initial activation, and the City can be billed direct after the first year. The Council agreed, and Sue will begin on the site as soon as possible. The Council will review the site and make changes as necessary.
Since there was no further business, motion was made by Harper, seconded by Anderson, to adjourn. Voting yea, Anderson, Harper and McClure. No nayes. Meeting adjourned.
SPECIAL CITY COUNCIL MEETING
1/30/06 - City Hall - 4:00pm
The special meeting of the Riggins City Council was called to order by Mayor Crump. Council present were Anderson, Harper and McClure. Councilor Underwood was absent. Guests present included Butch Walker and Marietta Holman from Walco, Inc., and Ann Wilson
The purpose of the special meeting was to meet with Walco officials about the garbage issues, to finalize restructuring of Emergency Services Supv/Fire Chief responsibilities, and to provide Council confirmation of the City official appointments.
Butch Walker and Marietta Holman addressed the Council about the garbage issues. They reported that Idaho County is placing signs on county dumpsters restricting their use to rural county residents only, with no dumping allowed for city residents. However, since Riggins is so far from the transfer station in Grangeville, and there is no alternative to the dumping of material that cannot be contained in the green carts, city residents will be allowed to continue to use the rural county dumpsters if needed. This is for occasional use only, commercial users and contractors requiring additional service above their green carts are required to contract directly with Walco. Building debris should not be placed in the dumpsters. Building contractors in both the city and county are required to contract directly with Walco for an on-site dumpster for all building debris.
Walco officials repeated their request for increased commercial user fees. They requested that the basic, one cart commercial fees be raised to $22.00. The Council indicated that most small commercial users do not produce as much garbage as a normal household, so it would be unfair to increase their fees, without justification. If additional funds are needed to cover the expense of additional rural dumpsters used mainly by the City’s larger commercial users, the City’s ordinance establishing the commercial assessment should be re-assessed. After review of Ordinance #109, which establishes the commercial garbage EU assessment, it was suggested that the bar/café four-cart minimum be increased to five or six. Walco reported that bars and cafes actually need dumpsters, rather than green carts, due to the heavy nature of waste produced. However, there are several businesses in Riggins that do not have the space or access for the larger dumpster. Walco indicated that increasing the number of carts may help, but did not address the weight issue. Glass bottles, grease and food waste are very heavy and the maximum weight for the green cart is 250#. Walco will review the commercial accounts, and consider the suggestion of raising the 4-cart minimum. The Council will also review the ordinance for EU fractions. If a business use assessment indicates any fraction of an EU, for example 2.4 EU’s, the rate would be rounded up to the next whole number. That business would then be charged for 3 EU’s and would be entitled to 3 green carts. The ordinance will also be reviewed for regulations concerning construction debris. Since this type of dumping is prohibited, the City’s ordinance should also address the issue. The Council and Walco will also review the proposed contract, to be discussed at the next meeting.
Walco reported that they are looking in Pollock and Rapid River for a transfer site location. The transfer station would reduce the need for dumpsters in the area and would provide for the separation of garbage and inert material.
Walco also reported that they were considering removing the dumpster at the park, because it was being abused and overused. It is placed in the park, at no charge to the City, for park use only. It is now being used for private dumping, being overfilled and creating a mess. After discussion, it was agreed that the dumpster area will be signed for no private dumping, and will be left in place. If the signs are not effective and the dumpster continues to be overused, it will be removed.
It was also reported that the properties on Cemetery Hill were being included in a proposed annexation, and Walco was questioned about curbside pickup in that area. Walker reported that he had been up and looked at the site, but was not sure about the road. Walco will work with the City about service in that area, if it found that the trucks are unable to provide curbside pickup, provisions may be requested for a container site at the bottom of the hill.
EMERGENCY SERV SUPV/FIRE CHIEF RESTRUCTURE
At this time Ann Wilson addressed the Council concerning the restructuring of the Emergency Services Supervisor position. She indicated that she was hired for that position, to be the administrator and supervisor of both the Ambulance and Fire Departments, and to write grants. Her pay and the number of hours worked was based on that job description. She took on the role and duties of the Fire Chief only because there was no one else to do so. She indicated that the position she was hired for did not include being the Fire Chief. Now, since a Fire Chief has been appointed, it appears that the Council intends to compensate that position, by changing the job she was hired to do and reducing her hours and pay, effective February 1. She indicated that she was disappointed in the way it was done, and felt that they should have been more open with her and upfront with their plan, and communicated with her about it. But, she indicated that she was glad the Fire Chief would be a paid position.
Wilson indicated that she wanted to resign her position as the Emergency Services Supervisor, and the City can advertise for the new job they have created. She indicated that she may, or may not, apply for the new position. She feels that this resignation cleans up the process. In her duties, she did not separate the jobs relating to the Ambulance and Fire Department, so she would not know how much time was spent in one department of another.
Wilson reported that she felt accountability is important. She has tried to be accountable for the City’s equipment and requested that Tom Anderson meet with her on Tuesday, January 31st to go over the equipment and sign off the inventory list being transferred from her care. She urged the Council to maintain accountability for the department, that equipment has been taken and vandalized, even after the new locks installed. She also cautioned the Council about supporting and protecting their employees and volunteers. She had been in Riggins for twenty years, and volunteered for nineteen, and has seen the volunteer pool age and diminish. The Council needs to appreciate and support those who continue to volunteer their service to the community.
The Council expressed their appreciation for Ann’s work in both departments. They said it was obvious from meeting with employees and city volunteers, that she was held in high esteem. They also acknowledged the many hours, above and beyond her 10-hour job, she spent on the Ambulance and Fire Department. The Council indicated that they were sorry that she felt she had to resign, but when Mayor Crump indicated that they may not accept her resignation, Wilson indicated they must. The Mayor read a letter of appreciation for Ann’s outstanding volunteer service and dedication to Riggins and presented her with a $500 bonus.
In regards to the job descriptions being created for the Fire Chief and Emergency Medical Director, Wilson suggested that they add that training requirements and standard operating procedures be set in place. State certifications are required for EMTs so they keep up their training, but no agency oversees firemen, so it is easy to be lax in the area of training. She also suggested that they try to find a way to pay firemen, similar to EMTs. She had previously proposed a system to bill insurance companies for fire calls, since most policies have funds to do so, but the previous Council had declined. She stressed the need for Fire Dept SOPs to include control of the fire scene, crowd control, etc. Also to be vigilant about keeping the standards up after they are in place, due to the City’s liability.
It was reported that EMT Janeen Eggebrecht had been hospitalized for bacteria infection in her lungs, which she suspects she contracted during an ambulance run. She has submitted a claim to the City’s workman’s comp insurance.
Charlie Amell reported that there is emergency repair work needed at the sewer plant. The generator needs a $400 head rebuild and possibly a $2300 replacement of the heat exchanger. He suggested another option, installing a radiator or a standard intake exhaust system. After discussion, the Council agreed that it may be better to spend the extra money to convert to the standard intake and put in a radiator system similar to the one on the Well Street generator. This emergency repair is estimated to be $1500, and the Council authorized Amell to proceed.
Amell also showed the Council a water sample taken from the fire hydrant on Cemetery Hill, after it had been flushed for a few minutes. It was clear with no discoloration. It appears that the water setting in the lines causes the rust problem, and the water is clear when flushed.
MAYOR APPOINTMENTS – COUNCIL CONFIRMATION
At this time the Council confirmed the City appointments made by the Mayor at the January 9th regular meeting. It was noted that the Council’s vote on the appointments was not taken at that time, as provided for in Idaho Code. Motion was made by Harper, seconded by McClure, to confirm Mayor Crump’s appointment of June Whitten as Clerk Treasurer, Dennis Albers as City Prosecutor and Dan Catherman as Fire Chief. Voting yea, Anderson, Harper and McClure. No nayes. All appointments are now officially confirmed.
There being no further business, motion was made by Harper, seconded by Anderson, to adjourn the meeting at 6:50pm. Voting yea, Anderson, Harper and McClure. No nayes. Meeting adjourned!