General Statement of Duties

This position is appointed by the Mayor, and confirmed by the City Council. Responsibility includes coordination of the activities of the City and elected and appointed officials.

Also provides administrative management support to the Mayor and City Council; manages and maintains all city records including official records and history, City Council meetings,

payroll and financial accounting records. This position also translates policy statements into working procedures and serves as a general administrator of City policy and regulation.

Classification Summary

This is a professional management position performing administrative work to support the Mayor and City Council, including attending and recording City Council sessions,

preparing the agenda and information packets for Council meetings, supervising City election procedures, managing city licensing processes and providing customer service

to elected officials, city staff and the public. The position also services as the office manager to supervise and direct the work of all City Hall and Library staff.

As City Clerk, administrative duties also include tracking, processing and monitoring all aspects of human resources, payroll, utility billing and risk management functions.

Also maintains and updates City ordinances, codes, resolutions and related documents and files. As Treasurer, duties include preparation and managing of all financial accounts

and records, preparation and management of the city budget, preparing all budget and financial reports.

Examples of Work

Performs duties of City Clerk and City Treasurer as stated in Idaho Code
Attends City Council meetings, takes and prepares minutes, agenda and other information packets
Prepares and records Council resolution, ordinances, agreements, contracts and other actions
Supervises City election registration and candidate filing procedures
Maintain City records, contracts, licenses, correspondence files, and related documents
Prepares the annual budget, from information received from the Mayor and Council
Maintains all financial records and accounts, preparing all budget and financial reports as may be required
Prepares monthly payroll, maintaining all payroll files and completes all related payroll and human resource reports and activities
Supervises and prepares all utility billing, maintains utility accounts and records
Supervises the ambulance billing procedures and records
Supervises City Hall and Library staff, trouble shoots errors and billing problems, provides customer service
Performs other related duties as required

Required Knowledge, Skills and Abilities

Knowledge of:

Principles and practices of municipal administration and pertinent federal, state and local laws, codes and regulations
Principles and procedures of record keeping, and financial accounting
Municipal election codes, statutes, ordinances and procedures
City Code, administration regulations, personnel rules and departmental policies
Functions, policies and procedures of City departments
Customer service methods, techniques and objectives
Operation of a personal computer and various software application for word processing, spreadsheets and job-related functions
English grammar, spelling and punctuation
Supervisory, evaluation and employee training
Municipal budget preparation and administration
Payroll preparation and Human Resource regulation and procedures
Utility billing, accounts payable, and accounts receivable

Ability to:

Maintain confidentiality in all work performed
Follow written and oral instructions
Interpret federal, state and local laws, codes and regulations as they relate to city operation
Attend meetings, take and transcribe accurate minutes
Prepare, present and record reports, documents and information
Prepare, present and record budget and financial reports
Prepare and maintain employee payroll, personnel files, documents and reports
Interpret and explain City department functions, policies and procedures
Develop, understand and negotiate contractual requirement to protect the City from liability exposure
Draft resolutions and ordinances
Communicate effectively, both orally and in writing
Maintain effective working relationships with other City employees, supervisory personnel, state and local elected officials, and the general public
Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
Perform multiple tasks simultaneously, including handling interruptions and return to and complete tasks in a timely manner
Analyze issues, independently make decisions and exercise good judgment in work performed
Perform time management and scheduling functions, meet deadlines and set priorities
Use logical and creative thought processes to develop solutions according to written specification and/or oral instructions.

Acceptable Experience and Training

High school diploma or GED equivalency is required, supplemented by business school or major coursework in business or public administration, or a field related to the work of supervisory, office administration, preferably in a public agency
Five (5) years experience in an administrative management position or in a City Clerks office is preferred, or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Special Qualifications

Ability to obtain certification as a Certified City Clerk-Treasurer
Ability to be bonded

Essential Physical Abilities

Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instruction and communicate effectively with the public or other employees on the telephone and in person
Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written instruction and review, evaluate and prepare a variety of written/typed reports, documents and materials
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate computer equipment and standard office equipment
Sufficient personal mobility, flexibility, strength and agility, with or without reasonable accommodation, which permits the employee to lift up to 25 pounds, to sit and work at a keyboard for an extended period of time and work in an office environment.

THE CITY OF RIGGINS IS AN EQUAL OPPORTUNITY EMPLOYER. ALL APPLICANTS WILL BE CONSIDERED WITHOUT REGARD TO RACE, COLOR, RELIGION, CREED, GENDER, NATIONAL ORIGIN, AGE, DISABILITY, MARITAL OR VETERAN STATUS, SEXUAL ORIENTATION, OR ANY OTHER LEGALLY PROTECTED STATUS.